- Danaos Ship Management Suite

HomeMaritime Software Solutions– Danaos Ship Management Suite
Danaos Enterprise_logoDanaos Ship Management Suite is the bedrock of the success of DANAOS WEB ENTERPRISE SUITE.
Consolidating into a powerful integrated maritime ERP system all aspects of the daily work needed to manage efficiently a fleet of vessels and linking seamlessly both office and vessel into a unified environment with fully automatic data transfer and database synchronization.
DANAOS has integrated all vessel data into unified office databases, enabling vessels to share information from a common dataset (if they have some identical onboard systems) and reducing vastly the data administration overhead.
Danaos Ship Management Suite offers the following benefits to the Customer:
  1. It is a fleet-wide system with unified databases for the whole fleet. Management can follow-up the performance and statistics of the whole fleet in an integrated manner.
  2. Danaos offers an advanced cost-effective synchronization module for data communication between shore and ship that is totally independent of the satcom communication media. The Danaos Synchronization module transmits data over any flavor of Inmarsat, Radio > Frequencies or VSAT systems.
  3. It is very simple and user friendly on both the office and vessel sides.
  4. The Planned Maintenance System (PMS) is type approved by DNV GL and by Lloyds Register.
  5. The power of the Danaos ship management suite is evidenced by the very wide adoption of the system by the industry.
Hundreds of long-time DANAOS customers have been using the suite over many years automatic fully their daily procedures and reaping the benefits of a transparent ship-to-shore information sharing.

Ship Management Suite Modules

  • HR/Crew Mgt.
  • Crewing System

    Danaos_Crew_PlanningApplication software specially designed for crewing departments or crew agents. Provides historical performance record for each seaman, personal card, seaman application, follow up.

    Quick search for any combination of qualifications in seaman’s personal card and means for evaluating seaman point system reporting of past performance. Actual crew list by rank is obtained both present and past.

    Actually available or not available crew by rank. Possibility of allocating crew to vessels. Planning Reports for on board and ashore personnel.

    Multiple crew list generated for U.S. immigration and other authorities.


    • Contracts libraries – Collective and Personal Agreements – Creation of RTF Contracts.
    • Crew planning – Assignment Procedure – Advanced GANTT chart, selection of the best fit available substitute and direct assignment.
    • Office Documents Alerts.
    • Qualification of Officers Report (Officer Matrix – OCIMF, Q88), report based on OCIMF requirements, which can be exported as XML file and be uploaded to: OCIMF Ship Inspection Report Program (SIRE) and Q88.
    • Crew Ticketing interface with Marine Accounting, Creation of off accounting and Final journal entries, Reports.
    • Seagull Interface – CBT & CST Training
    • Work/Rest Hours Utility allows Management, Master, and Seaman to be aware of the daily or weekly routine work periods, normally expected of them at sea and in port. It may be subject to control and ensure that the shipboard working arrangements are in conformity with the requirements and regulations.
    • Retention Rate based on INTERTANKO Formula.


    Master’s General Account

    Designed to facilitate the Operation Department of a shipping company to automatically check Master’s Accounts. Handles multiple collective and individual crew agreements. Validates pay-slips received from the Master. Processes monthly and extra allotments. Produces wages, tax statements and records of crew ledgers. Calculates retroactive wages and updates the accounting system with relevant entries. Reports for various statistics are included. Generates automatically list with payments of Monthly.

    Additional Validations in monthly MGA

    • New utility for computing onboard seamen balances (for budgeting purposes) with detailed analysis
    • Changes in the Office Advances procedure and generation of new report for the not allocated advances
    • Modification in the monthly allotments utility with the addition of corresponding bank details
    • New notification from vessel via alert for crew remittances and generation of new report
    • Changes in the procedure of producing seamen pay slips using the combination of collective and personal contract
    • Compliance with New Hellenic taxation 2012 – tax solidarity


    Crewing TMSA Enhancements

    The Danaos HR/Crew Management Module is an advanced system that will enable the Customer to comply with the latest TMSA requirements.

    The Danaos HR/Crew Management Module is perhaps the only software in the market today that has fully built-in all the KPIs required by the TMSA questionnaire.

    The Customer will be ready to implement TMSA on “day one” of the implementation without any further programming effort.

  • Technical Mgt.
  • Planned Maintenance System (PMS)

    Danaos_technicalApplication software specially designed for maintenance monitoring on any marine or industrial plant. Provides flexible specification of required maintenance integrating with the spares usage. Integrates maintenance with class surveys. Permits decoupling of maintenance continuity from personnel changes. Semi-annual concise maintenance and survey planning and full maintenance plan for any required period. Spare parts usage monitoring and future requirements prediction. The Danaos Planned Maintenance System (PMS) is approved by Det Norske Veritas and by Lloyd’s Register.


    Creation of the entire PMS, related technical forms and Survey Status into the system for the entire fleet can be outsourced to Danaos Services. These services are performed by Marine Chief Engineers having extensive sea and rank experience.

    Remote management of the PMS can also be outsourced to Danaos Services, where our Chief Engineers will monitor, update and maintain the system for the client, leaving just the decision making process with the client.



    • Flexible Specification
    • Library of Equipment with job schedules
    • Planning reports
    • Rescheduling
    • Job Status reporting
    • Condition based maintenance
    • Alert Notifications


    • Survey Status
    • Survey associated job reporting
    • Integration Maintenance with Class Surveys
    • Maintenance History
    • Recommendation Follow Up
    • CMS


    • Spares Usage and inventory
    • Automatic Requisition Generator
    • Spares future prediction
    • Job Performance Analysis
    • Repair costs follow up


    • Docking Repair Planner
    • Job Performance Analysis
    • Budget Control
    • Personnel Evaluation
    • Overdue Maintenance Follow Up
    • Critical Equipment Monitoring
    • Engine Log Abstract Reporting


    • Follow-up of jobs and surveys
    • Spares requisitions
    • Planning
    • Rescheduling
    • Reporting to office


    • Life Rafts
    • Life Boats
    • Fixed Fire Fighting System
    • Portable Fire Extinguishers
    • Pyrotechnics
    • Life Saving Items
    • Onboard Safety Tests / Inspections
    • Gas Meters
    • Onboard Drills
    • Embarkation Ladders
    • Life Jackets & Immersion Suits (IMM Suits)
    • Flag and Shapes
    • Breathing Apparatus & Associate Equipment
    • Fire Main & Equipments / F.F.A
    • Antipollution Equipments
    • ISPS Items
    • Defibrillators

    Dry-docking Module

    Danaos Dry-docking Module offers the creation of the dry-docking report, the sending to the various shipyards for quotations, the evaluation of the quotes, the final order placement and the follow up of the jobs done during the dry-docking.

    Has a user friendly interface, utilising the “drag & drop” functionality which is offered by the Windows.

    In one screen the user can select, define and create all that is required for the Dry-docking report generation. When the shipyards receive the files then they will be able to fill up their quotes and send them back to the office. Also the user will be able to import the quoted prices from the yards and thereafter from the Danaos Supplies Module to do the yard comparison. All the Dry-docking information will be saved on separate tables and in that way the user can retrieve historical information.

  • Safety/Quality Mgt.
  • The Danaos ISM package is designed to provide the launch platform of the company preparation and certification to ISM requirements. It provides the backbone of the efficient maintenance of the ISM system once the company is certified and ensures continuity of compliance. The degree of automation provided ensures that minimum human intervention is required for application the closed – loop principle of the ISM code. New tools in training and administrator open new horizons not only in light of the ISM but in the most efficient utilization of a company’s human resources on board and ashore.

    The basic structure of the ISM Administrator is consistent with the Danaos Ship Management Suite for office and vessel. A complete and integrated safety, quality and information system can be built giving the shipping company the benefits of a unified platform to build its competitiveness.

    • ISM Manual Administrator: Version Control – Prior and future Version Generator – Distribution control – Document oriented structure – Cross-referencing – Shipboard, Professional and office manual integrated approach – Search capability. (Optional: basic Approved Manual.)
    • ISM Checklist Administrator: Flexible specification of checklist items – version control – Distribution control – Frequency specification – Dynamic form generation from checklist items. (Optional: Analysis of on board performance of drills and procedures – Monitoring of safety system – Electronic transfer of forms and results).
    • ISM Training Assistant: Preparation of training sessions – Creation of Company training schemes – Preparation of Quiz – Evaluation of trainees – Multiple choice interactive trainer – Manual Interactive instructor. (Optional: basic ISM training package and quiz.)

    ISM Operation :

    • Accident Reporter:Recording of accidents and near-misses – Conditions, details injuries recording – Statistical evaluations – Near miss correlation analysis – Accident causal analysis – Follow-up of accidents – Documentation control – Corrective action control – Graphical presentation of statistics.
    • Safety and Audit Inspection:Flexible definition of inspection items – Scheduling of inspections per vessel- Planning of Inspector visits – Archiving of inspections – Recording of Deficiencies. (Optional: Archiving of inspections photos – Comparative/evolutionary item analysis – Quality/Safety deficiency reporting – Internal/Statutory audit follow-up).
    • Drill Administrator:Preparation of applicable drills per vessel type, flag and trade – scheduling of drills – Record Keeping – Participant recording.
    • Seminar Administrator:Scheduling of seminars – Allocation of participants – Record keeping for execution and participation.

    KPI’s & TMSA

    The KPI’s concept: Key performance indicators are discrete measures that track a company’s effectiveness in meeting its aims and objectives. They are a set of “vital signs” that represent the state of company’s operational health. When used as part of a measurement system, they determine the quality of the processes and the degree to which the aims and objectives are being achieved.

    By monitoring KPI’s the operators, irrespective of department, are able to manage their continuous-improvement programs.

    The integrated approach of all the functions of a ship management company in one integrated system provides the appropriate infrastructure to support KPI’s setup and monitoring.

    The new Enterprise Edition has this functionality as built-in. A mechanism to enrich KPI’s library is available. KPI’s definitions and their arguments are user defined and may be published easily to the system. A framework of utilities is offered to cover the publishing procedure. Members of IT departments or even users can create, compile and test different KPI’s without risking the integrity of the system.

    KPI’s monitoring mechanism provides the appropriate feedback either to a specific department e.g. operational, technical, crewing etc. or to the management. Feedback gives to operators, superintended engineers and other a clear objective picture of their performance, allow them to identify gaps and plan future improvements. Results of KPI’s scoring may be used also for demonstrating performance to 3rd parties and/or business partners.

    Future requirements

    • QA procedures are the first step of a long process for a company to set up the procedures for quality operation.
    • The definition of corporate goals in a unique and measurable way is the next step.
    • The continuous monitoring of goal achievement, the identification of deviation, the monitoring of corrective actions and their results is the third step.
    • The final step is to evaluate the risk of not achieving the goal at every operation and take the necessary cost effective controls to minimise the risk.

    The above steps are the key elements of the continuous improvement process, i.e. Improve Plan Measure Act.

    ISO 14000 is the new standard designed to cover:

    • environmental management systems
    • environmental auditing
    • environmental performance evaluation
    • environmental labelling
    • life-cycle assessment
    • environmental aspects in product standards

    The Environmental Management System has a central role in shipping companies, not only as managerial instrument of environmental and safety complexity inside and outside to the activity of the company, but also as way to change the environmental constraints in business opportunity, to reduce the costs and to save resources, and to face on the markets with systematic nature the competition.

    • the costs and the environmental responsibilities;
    • the competition;
    • the evaluation of the environmental engagement on behalf of shareholders;
    • the national and community regulations.

    The Danaos software is an advanced system that will enable the Customer to comply with the latest TMSA requirements. The Danaos system is perhaps the only software in the market today that has fully built-in all the KPIs required by the TMSA questionnaire. The Customer will be ready to implement TMSA on “day one” of the implementation without any further programming effort.

    TMSA Compliance and software integration

    It is very important to use an integrated software system for effective calculation of KPIs for TMSA compliance. Most KPIs specified in the OCIMF questionnaire require the processing of data that are derived from multiple software modules and the execution of specific algorithmic calculations on that data. If the modules are not integrated then the automatic calculation of the KPIs is impossible and can only be performed manually, a process that will take a considerable amount of time.

    The risk@assessor

    is a structured risk assessment program for ships operation covering operational, accident, security and environmental risks with a unified approach. RAP considers risk assessment as an endless procedure utilizing business learning mechanisms based on industry and company previous experiences.

    An integration approach of hazardous processes risk estimation with evaluation of hazardous events consequences is provided to support Risk Assessor to estimate risks with accuracy (according to the Code of Safe Working Practices for Merchant Seamen published by MCA, which is based on BS 8800 standard) and Risk Manager to implement plan of actions to reduce the consequences or the probability of occurrence (Risk management definition BS 4778).

    RAP combines risk assessment with hazardous events analysis based on the following model:

    A. Definitions and relationships


    the source or a situation with a potential for harm in terms of human injury or damage to property, damage to environment or a combination of these.

    • Hazardous event
    • Hazard & (lack of control | control failure)
    • Accident
    • Hazardous event & consequences


    Any eventual activity defined as operational :company controlled (procedural, emergency, ad hoc) scenarios externally initiated: security vulnerability aspect having environmental impacts (operational or built-in)

    The relation between risk assessment and accident analysis is based on hazard the elementary unit of risk theory according to the formula

    SRA Hazard <=> Cause in accident analysis

    Another one-to-one link that may be established is

    SRA <=> Particular accident event

    B. Functional specifications

    Shipboard operations (procedurals, emergency or ad-hoc ships-controlled processes), possible non-controlled threats (scenarios) and aspects concerning environment are objects with risks. Risks must be identified and classified systematically before any risk assessment in order to support risk management. A hierarchical tree structure risk identifiers library must be implemented according to company’s risk management policy.

    Any assessed operation may have more impacts regarding human health, security vulnerability, ship operations, or environmental contamination and consequently more than one risk assessments.

    The following functional specifications and relationships are supported:

    • Any operation may have more than one a types and risk assessments utilizing the corresponding risk matrix table
    • Any operation assessment type evaluates the risk for one or more hazards
    • Assessment types may be classified to subtypes
    • Any operation may linked with general controls, references and attachments
    • Any accident may be linked to one operation
    • Hazards, controls and causes are classified asRisk may be assessed for more than assessors
    • PF (personal factors),
    • JF (Job factors),
    • UC (Unsafe conditions),
    • UA (Unsafe acts), and
    • R: Root (plan, compliance, Standard).
    • Risk assessment history must be recorded.

    C. System ready for use

    Danaos Risk@ssessor is ready for use providing a standard operations library as well as a detailed libraries for hazards (=causes) per type. Hereafter with minor changes (if required) the system may be immediately alive.

    D. Risk assessment, Events, Risk management

    The consequences of any hazardous event (accident, incident) in terms of its consequences are quantified. The related operation risk assessment may be reevaluated. Additional control may be suggested and risk assessment attributes (consequences, frequency) should be reviewed.

    E. The system structure

    In the following diagram, the internal structure of the system is presented. The architecture enables the link between the assessments and the accident that was occurred and therefore supports the risk management.

    F. Presentation level

    Risk assessments are consolidated and presented in a content form. A typical presentation with filtering capabilities is shown above. For example the percentage of operations assessed as substantial by a given assessor or all assessors’ and many other answers satisfying criteria combination will be provided. For support risk management a frequency and severity statistical report per hazard is provided.


  • Synchronization
  • DANAOS Daemon software is specially designed to replicate data from office to vessel and apply strict transactions control procedures including the verification of business rules regarding the information received from the vessel.

    This design aims to guarantee 100% accuracy and reliability of the corporate information preventing the crew onboard of performing setting up work, risking the fleet wide consistency and integrity.

    DANAOS Daemon synchronisation module is totally independent of the communication media, protocol and software system used to establish communication between vessel and onshore locations. This concept offers your company the flexibility to choose the most cost effective solution in the market depending also on the operational pattern of the vessels.

    For example a tank operating at an area where mobile telephony is available can use it instead of the expensive satellite communication. For a vessel sitting in the port where the office is located, an updating using magnetic media should be probably most appropriate. Danaos has the expertise to fine tune any communication system to DANAOS Daemon synchronization module.

  • Barcode
  • The correct management of onboard supplies, including spare parts, hardware, safety equipment and more is a difficult, yet crucial task.

    A task that just got easier through the release of DANAOS’ new barcode application.

    DANAOS BARCODE is fully synchronised with the DANAOS Supply Module in order to ensure consistency between actual inventories and the information contained in clients’ corporate database.

    Key features:

    – Assigns a unique code to each item in the DANAOS Supply Module

    – Produces unique barcode labels for each item

    – Keeps a complete log of which users have performed which tasks

    During inventory:

    > Displays item descriptions on the handheld barcode scanner in order to ensure that the correct item has been scanned

    > Gives users the option to scan each item or to scan the item once and then enter the quantity manually

    > Performs a validation between the scanned items and the database entries in order to ensure consistency

    > Synchronises inventory data with vessel databases and then sends it back to the headquarters database through synchronisation